Your rental includes exclusive use of the barn, ceremony and reception spaces, tables and chairs, full climate control, support from our wedding coordination team, scheduled rehearsal time, setup and teardown of venue‑owned tables and chairs, and access to our curated décor collection.
You’ll also have use of ceremony pieces, signage, candles, greenery, and other décor items. Ample on‑site parking and restrooms are available for you and your guests. Additional décor and amenities are shared during your tour.
What’s included when we book the venue?
We comfortably host 200 guests, with flexibility up to 250 depending on layout and vendor needs.
How many guests can you accommodate?
Frequently asked questions
Do you have indoor and outdoor ceremony options?
Yes — we have a dedicated outdoor ceremony space with sweeping views, and in case of weather we can transition to a ceremony setup inside the barn.
Is the venue climate‑controlled?
Yes — the barn is fully climate‑controlled for comfort in every season.
Do you have a get‑ready suite?
Yes — our get‑ready suite is a bright, welcoming space designed for a relaxed and joyful start to your day. You’ll find generous mirror space, cozy seating, a steamer, and a beverage fridge to keep everyone comfortable as you get ready.
Can we choose our own vendors?
Yes — you’re welcome to choose your own insured professional vendors. Caterers must also be licensed. If you’d like recommendations, we’re happy to share a few during your tour.
Do you allow food trucks?
Yes — licensed and insured food trucks are welcome. We’ll show you the best parking and service locations during your tour.
How does alcohol and bar service work at Elk Heart?
Elk Heart is a BYO venue, all alcohol must be provided by you, and served by a licensed and insured bartending team. We highly recommend our preferred bar team. No cash bar is permitted. Couples may choose a different licensed and insured bartending service if they prefer, with prior approval. A $750 Service Fee applies when using a bartending service not on our Preferred Vendor List. This fee covers additional coordination, policy review, and oversight required for services unfamiliar with the venue.
What time does the event have to end?
Events typically wind down later in the evening. All décor must be packed up, vendors and guests off property, and doors closed by 12:00 AM.
Are there hotels or lodging nearby?
Yes — there are several hotels and lodging options within a short drive, with the closest just 3 miles away. We can share recommendations when you inquire or book a tour.
Can we schedule engagement photos on the property?
Yes — you’re welcome to use the property for engagement photos. We’ll help you schedule a time that works well with the venue calendar.
Are there décor restrictions?
Most décor is welcome. We’ll share a simple list of guidelines to protect the barn and ensure safety.
Are pets allowed?
Yes — pets are welcome with prior approval. We’ll go over simple guidelines during your tour.
Is event insurance required?
Yes — event liability insurance is required for all bookings. It’s easy to secure and typically costs around $100–$250 for the entire event.
How do we reserve our date?
A signed contract and retainer secure your date. If you’re ready to book during your tour, you’re welcome to bring a check for the retainer, but there’s no pressure — we’ll walk you through everything in person.
Can we make payments?
Yes — we offer a simple payment schedule. A signed contract and retainer secure your date, and the remaining balance is divided into easy payments leading up to your event.
Do you offer tours?
Yes — tours are by appointment. We’ll send a brief prep guide before your visit so you know exactly what to expect.
Do you host events other than weddings?
Yes — we welcome celebrations, corporate events, retreats, and gatherings of all kinds.
